Communication Policy for YSP Publishing

Communication Notice and Policy

Last updated: September 7, 2024

Effective Date 02-Oct-2022

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with Our Privacy Policy (link: Privacy Policy)

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Communication Policy:

• Affiliate means an entity that controls, is controlled by or is under common control with a party, where \”control\” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

• Account means a unique account created for You to access our Service or parts of our Service 

• Automated Decision-Making (ADM): when a decision is made which is based solely on automated processing (including profiling) which produces legal effects or significantly affects an individual. The GDPR prohibits Automated Decision-Making (unless certain conditions are met) but not automated processing.
• Accountability Principle means that controllers will be responsible for, and be able to demonstrate compliance with the GDPR which requires the controller to implement appropriate technical and organizational measures to ensure and be able to demonstrate that data processing is performed in accordance with the GDPR, and review and update those measures where necessary.
• Anonymization: Irreversibly de-identifying personal data such that the person cannot be identified by using reasonable time, cost, and technology either by the controller or by any other person to identify that individual. The personal data processing principles do not apply to anonymized data as it is no longer personal data.
• Breach A “breach” is any incident, or potential incident, likely to result in unauthorised disclosure, damage, destruction or loss of Personal Data.
• Consent: Consent is given by a clear affirmative act establishing a freely given, specific, informed and unambiguous indication of the data subject’s agreement to the processing of personal data relating to him or her, such as by a written statement, including by electronic means, or an oral statement.
• Cross-border processing of personal data: Processing of personal data which takes place in the context of the activities of establishments in more than one Member State of a controller or processor in the European Union where the controller or processor is established in more than one Member State; or processing of personal data which takes place in the context of the activities of a single establishment of a controller or processor in the Union but which substantially affects or is likely to substantially affect data subjects in more than one Member State;
• Country refers to: France

• Company (referred to as either \”the Company\”, \”We\”, \”Us\” or \”Our\” in this Agreement) refers to Action Media Solutions, 2 Quater Rue Benoit Oriol 42400 St Chamond.

• Content refers to content such as text, images, or other information that can be posted, uploaded, linked to or otherwise made available by You, regardless of the form of that content.

• Data Processing Agreement means an agreement that forms part of the master agreement between a controller and a processor to reflect the parties\’ agreement with regard to the processing of personal data, in accordance with the requirements of Data Protection Laws.

• Data Protection impact assessment (DPIA): tools and assessments used to identify and reduce risks of a data processing activity. DPIA can be carried out as part of Privacy by Design and should be conducted for all major system or business change programs involving the processing of personal data.
• Data controller: The organisation or individual that determines the purpose and means of data processing.
• Data processor: An organisation or individual that processes data on behalf of a data controller.
• Data Protection Legislation “Data Protection Legislation” refers to both the General Data Protection Regulations (2018) and the Data Protection Act (2018).
• Data Subject “Data subject” means an individual who is the subject of the personal data.
• Data Protection Impact Assessment “Data Protection Impact Assessment” means a formal assessment of the impact of processing on the individual including the risks and any impact on their rights and freedoms.

• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

• Feedback means feedback, innovations or suggestions sent by You regarding the attributes, performance or features of our Service.

• GDPR means the General Data Protection Regulation, being Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC. 

• Gillick Competence – whether or not a child is capable of giving the necessary consent will depend on the child’s maturity and understanding and the nature of the consent required. The child must be capable of making a reasonable assessment of the advantages and disadvantages of the treatment proposed, so the consent, if given, can be properly and fairly described as true consent.\” (Gillick v West Norfolk, 1984)
• Information Commissioner The Information Commissioner oversees the implementation of Data Protection Legislation.
• International organization means an organization and its subordinate bodies governed by public international law, or any other body which is set up by, or on the basis of, an agreement between two or more countries.
• Lead supervisory authority: The supervisory authority with the primary responsibility for dealing with a cross-border data processing activity, for example when a data subject makes a complaint about the processing of his or her personal data; it is responsible, among others, for receiving the data breach notifications, to be notified on risky processing activity and will have full authority as regards to its duties to ensure compliance with the provisions of the EU GDPR;

• Orders mean a request by You to purchase Products from Us.

• Privacy statement A “privacy statement” is a document informing the data subject of the legal basis, purposes of processing etc.
• Personal data breach: A breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed.
• Personal data: Any data relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
• Processing: Any operation/set of operations which performed on personal data, whether or not by automated means, including collection, recording, organisation, structuring, storage, adaption or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction, and ‘process’ and ‘processed’ shall be construed accordingly.
• Privacy Notices: separate notices setting out information that may be provided to data subjects when the Company collects information about them. These notices may take the form of general privacy statements applicable to a specific group of individuals or they may be stand-alone, one-time privacy statements covering processing related to a specific purpose.

• Products refer to the products or items offered for sale on the Service.

• Promotions refer to contests, sweepstakes or other promotions offered through the Service.

• Service refers to the Website.

• Staff Unless otherwise applicable, all references to staff include all current, past and prospective staff, full time, part time staff and Members of the Board of Governors as well as agency workers, temporary workers and contractors.

• Special Category Data “Special Category data” consists of personal data relating to:
  
  • ethnic origin,
  • physical and mental health (including, for example, details of the reasons for an individual’s sick leave),
  • sex life,
  • genetics
  • biometrics (where used for ID purposes)
  • religion or belief,
  • political opinion
  • Trade Union membership.
  • Greater protections are required when processing this data. Criminal conviction data should be treated with similar care.
• Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.
• Pseudonymisation means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
• Profiling: any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to an individual, in particular to analyse or predict aspects concerning that individual’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements. Profiling is an example of automated processing.
• Recipient means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
• Supervisory Authority: An independent public authority which is established by a Member State pursuant to Article 51 of the EU GDPR;

• Terms and Conditions (also referred as \”Terms\”) mean these Terms and Conditions that form the entire agreement between You and the Company regarding the use of the Service.

• Third-party Social Media Service means any services or content (including data, information, products or services) provided by a third-party that may be displayed, included or made available by the Service.

• Third party means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

• Website refers to YSP Publishing, accessible from yspweb.com

• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Purpose, Scope and Users

The purpose of this document is to provide a general Communication notice and policy.

This document must be presented to data subjects before processing personal data and made public on the services’ or products’ website.

Users of this document are all employees of the Company, client organizations, and end users of products and services.

Our Policy

The Company may use Your Personal Data to communicate with You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application\’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.

We may contact you:

• To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.

• To manage Your requests: To attend and manage Your requests to Us.

• Transactional emails following a commercial transaction or specific action performed by You, such as a purchase or a password reset request.

• For Email Marketing purposes (Mailing List): We may use Your Personal Data to contact You with newsletters, marketing or promotional materials and other information that may be of interest to You. You may opt-out of receiving any, or all, of these communications from Us by following the unsubscribe link or instructions provided in any email We send or by contacting Us.

• For SMS Marketing purposes: We may use Your Personal Data to contact You with marketing or promotional materials and other information that may be of interest to You. You may opt-out of receiving any, or all, of these communications from Us by following the instructions provided in any SMS We send or by contacting Us.

You may opt-out of receiving any, or all, of these communications from Us by following the instructions provided or by contacting Us.

Changes to this Communication Policy

We may update Our Communication Policy from time to time. We will notify You of any changes by posting the new Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the \”Last updated\” date at the top of this Policy.

You are advised to review this Policy periodically for any changes. Changes to this Policy are effective when they are posted on this page.

Contact Details

If you have any questions about this Policy, You can contact Us:

• By email: [email protected]

• By visiting this page on our website: https://yspweb.com/contact

Contact details of the controller for the Service subject to this Notice:
Action Media Solutions, 2 Quater Rue Benoit Oriol 42400 St Chamond